BOARD REPORT JUNE 10, 2019

Below is a summary of the Caldwell School District Board of Trustees June 10, 2019 meeting intended to provide information about board decisions in a timely manner. It is not the official record. The minutes, which are the official record of the meeting, are finalized the following month after approval by the Board.

AGENDA

The Board approved its agenda.

EXECUTIVE SESSION

The Board convened into executive session. It resumed into open session and took no action based on the executive session.

CONSENT AGENDA

The Board moved the Coaches Salary Proposal from the consent agenda and approved the remaining items:

• Minutes of the Executive Session and Regular Board Meeting - May 13, 2019
• Minutes of the Special Board Meeting- May 20, 2019
• Financials: Budget to Actual, Checklist, Bills
• Personnel Report
• Surplus
• Surplus June 2019.pdf (432 KB)
• Surplus for IT 6 10 19.pdf (636 KB)
• SAC Excessed Items End of 2018-19.pdf (52 KB)
• Surplus for Sacajawea 6 10 19.pdf (418 KB)

• 2019-2020 Calendar for CSHS
• Terry Reilly Memorandum of Understanding - Canyon Springs High School

REGULAR AGENDA

• Coaches Salary Proposal - Trustees approved the proposal after discussing the background of its development with staff. Trustees also asked about changes to academic requirements for athletes which were increased this spring for the 2019-20 school year.
• Budget Hearing - Trustees accepted the 2019-20 Budget after a review by the Chief Financial Officer April Burton. She shared that budget assumptions include the loss of about 250 students to charter schools which is equivalent to a 10 support units. This support unit reduction impacted projected revenue and expenditures for the 2019-20 school year.
• Policy #3545 - Attorney Amy White joined by telephone to answer questions from trustees about parent involvement in the interviewing of students. Trustees took no action on the item and will discuss the proposed policy again at an upcoming work session.
• Summer Leadership Institute registration - Trustees were asked to confirm with the clerk whether they will be attending this upcoming event.
• Submit a Resolution to ISBA - Trustees discussed developing a resolution around charter schools and ensuring local representation on the governing board and a limitation of the number of charter schools in a community.

POLICY DEVELOPMENT/ADOPTION

The following policies are currently out for review with our committee and/or specific departments as needed.

• 1315 District Planning.pdf (555 KB)
• 2360 Interscholastic Activities.pdf (321 KB)
• 2550 2550P and Forms Field Trips Excursions and Outdoor Activities.pdf (6,487 KB)
• 3015 Home School.pdf (1,015 KB)
• 3050 Attendance.pdf (563 KB)
• 3080 Nonresident Student Attendance.pdf (426 KB)
• 3100 Programs for At-Risk Disadvantaged Students.pdf (437 KB)
• 3225 Student Clubs Equal Access.pdf (1,021 KB)
• 3320 Substance and Alcohol Abuse.pdf (680 KB)
• 3380 Extracurricular and Co-Curricular Participation.pdf (2,109 KB)
• 3390 Extra and Co-Curricular Chemical Use.pdf (311 KB)
• 3400 Extra-Curricular Activities Drug-Testing Program.pdf (1,638 KB)
• 3520 Exhibit A Protocol for Head Lice Checks.pdf (346 KB)
• 3520 Exhibit B Notice of Exclusion Due to Head Lice and or Nits.pdf (335 KB)
• 3520 Contagious and Infectious Diseaeses.pdf (478 KB)
• 3550 3550P Removal of Student During School Hours.pdf (424 KB)
• 4210 Community Use of School Facilities.pdf (2,753 KB)
• 5220F1 Internal Transfer Request Form.pdf (304 KB)
• 5220F2 Involuntary Transfer Teacher Evaluation Form.pdf (146 KB)
• 5220P Assignment and Transfer of Certified Employees Procedure.pdf (551 KB)
• 5220 Assignments, Reassignments, Transfers.pdf (523 KB)
• 5330 Employee Electronic Mail and On-Line Services Usage.pdf (469 KB)
• 8100 Transportation.pdf (675 KB)
• 8110 Safety Busing.pdf (495 KB)
• 8120 Bus Routes-Stops-and Non-Transportation Zones.pdf (427 KB)
• 8130 Transportation of Students with Disabilities.pdf (414 KB)
• 8160 Contracting for Transportation Services.pdf (221 KB)
• 9910 Indoor Environmental Quality.pdf (717 KB)

First Reading -- The Board approved the following policies for first reading:

• 7100 Budget and Program Planning.pdf (160 KB)
• 7110 Budget Implementation and Execution.pdf (177 KB)
• 7120 Budget Adjustments.pdf (209 KB)
• 7200 Accounting System Design.pdf (135 KB)
• 7220 Documentation and Approval of Claims.pdf (157 KB)
• 7225 Financial Fraud and Theft Prevention.pdf (664 KB)
• 7230 Financial Reporting and Audits.pdf (258 KB)
• 7300 Revenues.pdf (150 KB)
• 7305 Investment of Funds.pdf (188 KB)
• 7410 Petty Cash Funds.pdf (224 KB)
• 7600 Declaration of Financial Emergency.pdf (225 KB)
• 7600P Declaration of Financial Emergency - Procedures.pdf (925 KB)

Second and Final Reading -- The Board approved the following policies for final approval:

• 7218 Federal Grant Financial Management System.pdf (1,531 KB)
• 7235 Fiscal Accountability and IDEA Part B Funds and Forms.pdf (1,363 KB)
• 7235P Written Compensation Procedure (Time and Effort) and Forms.pdf (879 KB)
• 7237 Retention of Records Relating to Federal Grants.pdf (544 KB)
• 7270 Property Records.pdf (979 KB)
• 7320 Allowable Uses for Grant Funds.pdf (735 KB)
• 7320P1 Determining Necessity and Reasonableness of Expenses.pdf (589 KB)
• 7320P2 Selected Items of Cost.pdf (654 KB)
• 7400 Procurement Management System.pdf (1,349 KB)
• 7400P1 Procurement Under a Federal Award.pdf (542 KB)
• 7400P2 Procurement Methods Under a Federal Award.pdf (645 KB)
• 7400P3 Requirements and Restrictions for Procurement Under a Federal Award - Competition.pdf (334 KB)
• 7400P4 Federal Contract Administration.pdf (682 KB)
• 7407 Public Procurement of Goods and Services.pdf (428 KB)
• 7430 Travel Allowances and Expenses.pdf (696 KB)
• 7450 Federal Cash Management.pdf (441 KB)
• 7450P1 Timely Obligation of Funds.pdf (617 KB)
• 7450P2 Federal Program Income.pdf (364 KB)
• 9100 Acquisition Use and Disposal of School Property.pdf (1,084 KB)

INFORMATION

Upcoming events

• Summer Graduation, Thursday, June 27 @ 6:00 pm, CHS
• Migrant Summer School – July 8-25, Monday – Thursday @ Lewis & Clark Elementary
• Summer Leadership Institute, Wednesday, July 17, 2019, 9:00 AM to 1:00 PM, Boise, ID
• Board Retreat July 22, 2019, @ Caldwell Industrial Airport, Hubler Terminal Meeting Room, 8:30 am - 3:30 pm